Exchange Student

Autumn 2024 

• Arrival: 20.8. – 21.8. between 10 am and 8 pm  
• Orientation days: 22.8. – 23.8.  
• Exchange duration: 22.8. – 20.12. 
• Rental period: 1.8. – 31.12. 
• Autumn vacation: 21.10. – 25.10. 
• Christmas & New Year vacation: 21.12. – 6.1. 

Spring 2025 

For students staying for the academic year 2024-25, studies in spring 2025 will commence approx. as of 7.1.2025. 

Business, Information Technology, Engineering, Natural Resources, Media & Performing Arts 

• Arrival: 2.1. between 10 am and 8 pm 
• Orientation days:  3.1. & 7.1. 
• Exchange duration: 
  • 3.1. – 2.5. (business, information technology, engineering, natural resources, music) 
  • 3.1. – 16.5. (visual design, journalism, dance) 
  • 3.1. – 2.5./9.5./16.5. (programme for HNU Master-level students, depends on courses!) 
• Rental period: 1.1. – 31.5.  
• Epiphany: 6.1.  
• Winter vacation: 3.3. – 7.3.  
• Easter holiday:  18. – 21.4. 

Health and Social Care 

Full term: 

• Arrival: 2.1. between 10 am and 8 pm (regular term and mobility period 3) 
• Orientation days: 3.1. & 7.1. 
• Exchange duration: 
  • 3.1. – 23.5. (health and social care, professional teacher education) 
• Rental period: 1.1. – 31.5. 

Short term & Midterm (only health and social care, except physiotherapy and social services): 

• Arrival: 20.2. between 10 am and 8 pm 
• Midterm orientation day: 21.2. 
• Exchange duration: 
  • Mobility period 3: 3.1. – 4.4. (orientation days for full term!) 
  • Mobility period 4: 21.2. – 23.5. 
• Rental periods: 
  • Rental period MP 3: 1.1. – 30.4. 
  • Rental period MP 4: 20.2. – 31.5. (moving in 21.2.) 
• Winter vacation: 3.3. – 7.3. 
• Easter holiday:  18.4. – 21.4. 

Autumn 2025 

• Arrival: 19.8. – 20.8. between 10 am and 8 pm  
• Orientation days: 21.8. – 22.8.  
• Exchange duration: 21.8. – 23.12. 
• Rental period: 1.8. – 31.12. 
• Autumn vacation: 20.10. – 24.10. 
• Christmas & New Year vacation: 24.12. – 6.1. 

Spring 2026 

For students staying for the academic year 2025-26, studies in spring 2026 will commence approx. as of 7.1.2026. 

Business, Information Technology, Engineering, Natural Resources, Media & Performing Arts 

• Arrival: 2.1. between 10 am and 8 pm 
• Orientation days:  5.1. & 7.1. 
• Exchange duration: 
  • 5.1. – 1.5. (information technology, music) 
  • 5.1. – 8.5. (business, energy technology, natural resources, visual design, journalism) 
  • 5.1. – 15.5. (dance) 
  • 5.1. – 1.5./8.5./15.5./22.5. (programme for HNU Master-level students IEIM, depends on courses!) 
• Rental period: 1.1. – 31.5.  
• Epiphany: 6.1.  
• Winter vacation: 2.3. – 6.3. 
• Easter holiday:  3.4. – 6.4. 

Health and Social Care 

Full term: 

• Arrival: 2.1. between 10 am and 8 pm (regular term and mobility period 3) 
• Orientation days: 5.1. & 7.1. 
• Exchange duration: 
  • 5.1. – 22.5. (health and social care) 
• Rental period: 1.1. – 31.5. 

Short term & Midterm (only health and social care, except physiotherapy and social services): 

• Arrival: 19.2. between 10 am and 8 pm 
• Midterm orientation day: 20.2. 
• Exchange duration: 
  • Mobility period 3: 5.1. – 6.4. (orientation days for full term!) 
  • Mobility period 4: 20.2. – 22.5. 
• Rental periods: 
  • Rental period MP 3: 1.1. – 30.4. 
  • Rental period MP 4: 19.2. – 31.5. (moving in 19.2.) 
• Winter vacation: 2.3. – 6.3.  
• Easter holiday:  3.4 – 6.4. 

Autumn 2026 

• Arrival: 18.8. – 19.8. between 10 am and 8 pm  
• Orientation days: 20.8. – 21.8.  
• Exchange duration:  20.8. – 23.12. 
• Rental period: 1.8. – 31.12. 
• Autumn vacation: 29.10. – 23.10. 
• Christmas & New Year vacation: 24.12. – 6.1. 

Spring 2027 

For students staying for the academic year 2026-27, studies in spring 2027 will commence approx. as of 7.1.2027. 

Business, Information Technology, Engineering, Natural Resources, Media & Performing Arts 

• Arrival: 4.1. between 10 am and 8 pm 
• Orientation days:  5.1. & 7.1. 
• Exchange duration: 
  • 5.1. – 7.5. (business, energy technology, information technology, natural resources, music) 
  • 5.1. – 14.5. (visual design, journalism) 
  • 5.1. – 21.5. (dance) 
  • 5.1. – 7.5./14.5./21.5. (programme for HNU Master-level students IEIM, depends on courses!) 
• Rental period: 1.1. – 31.5.  
• Epiphany: 6.1.  
• Winter vacation: 8.3. – 12.3. 
• Easter holiday:  26.3. – 29.3. 

Health and Social Care 

Full term: 

• Arrival: 4.1. between 10 am and 8 pm (regular term and mobility period 3) 
• Orientation days: 5.1. & 7.1. 
• Exchange duration: 
  • 5.1. – 21.5. (health and social care) 
• Rental period: 1.1. – 31.5. 
• Epiphany: 6.1. 
• Winter vacation: 8.3. – 12.3. 
• Easter holiday:  26.3. – 29.3. 

Short term & Midterm (only health and social care, except physiotherapy and social services): 

• Arrival: 18.2. between 10 am and 8 pm 
• Midterm orientation day: 19.2. 
• Exchange duration: 
  • Mobility period 3: 5.1. – 6.4. (orientation days for full term!) 
  • Mobility period 4: 19.2. – 21.5. 
• Rental periods: 
  • Rental period MP 3: 1.1. – 30.4. 
  • Rental period MP 4: 18.2. – 31.5. (moving in 18.2.) 
• Winter vacation: 8.3. – 12.3. 
• Easter holiday:  26.3. – 29.3. 

If you are coming for a Blended Intensive Programme (BIP) or any other blended or a short-term physical exchange at exceptional times during terms: 

• PSOAS’ Routa dormitory and student housing is not available for BIP students or any other blended or a short-term physical exchange students. Please make your own housing arrangements – consult our “Accomnodation” website with further links to potential short-term housing providers. There is furnished housing available in Oulu on the private market. Book your housing well in advance. Be prepared to obtain the keys etc. and proceed to the place of your accommodation on your own. 

If you are coming for a traineeship at exceptional times during terms: 

• PSOAS’ Routa dormitory is normally not available for trainees. You may nevertheless enquire about its availability with PSOAS and incoming.students@oamk.fi. By default, however, please make your own housing arrangements – consult our “Accomnodation” website with further links to potential short-term housing providers. There is furnished housing available in Oulu on the private market. In any case, book your housing well in advance. Be prepared to obtain the keys etc. and proceed to the place of your accommodation on your own.

If you are coming for a regular term or mobility period, you are staying at PSOAS’ Routa dormitory, but are exceptionally arriving at other times: 

• You should plan your stay so that you can arrive during the arrival days and times, in autumn 20 – 21 August 2024 between 10 am and 8 pm, and in spring 2 January and 20 February 2025 between 10 am and 8 pm. It is possible to come at other times only for exceptional reasons. Rental periods are binding! 
• You can move in to PSOAS’ Routa dormitory in autumn already as of 1 August 2024, as the rental agreement starts then. In spring, you can move in at the earliest as of 2 January or 20 February 2025 depending on your stay. Please note that PSOAS cannot guarantee that your apartment is empty, cleaned and keys are available before the aforementioned dates. 
• If you come at a time other than our arrival days and/or times, you must transfer and check in to the Routa dormitory on your own. Get your key from PSOAS’ Lounge at the Linnanmaa campus during PSOAS’ opening hours (Mon-Tue & Thu-Fri 9 am – 4 pm, Wed 10 am – 4 pm). There may be different opening hours during summer and by the turn of the year. If you are arriving in the night, you may need to stay at a hotel or hostel – the Oulu Airport is closed between 2 and 4 am so you cannot stay overnight at the airport. 
• A trusted person such as a fellow exchange student already staying in the Oulu/Routa dormitory, or your peer tutor, if available, can help you get the key if you arrive early or late. You have to agree about the details with the trusted person (e.g. Goin’ app or our WhatsApp group). Remember also to email PSOAS’ Housing Office and authorise the trusted person in charge well in advance. In addition, please inform incoming.students@oamk.fi, as we have your apartment key and other relevant information at our disposal during our arrival days and times.
• Remember to pick up your folder respectively your enrolment certificate from Oamk. It will be available at the Routa dormitory during our arrival days and times. If you would like your peer tutor or another trusted person (e.g. a fellow exchange student) to collect your folder from Oamk on your behalf, please authorise the person at incoming.students@oamk.fi.

If you are coming for a regular terms or mobility period but are exceptionally staying at another place than at PSOAS’ Routa dormitory: 

• Normally, we recommend to obtain housing from PSOAS’ Routa dormitory based on Oamk’s apartment quota for exchange students.
• If you want to stay elsewhere, please make your own accommodation arrangements. There is furnished housing available in Oulu on the private market. Be prepared to obtain the keys etc. and proceed to the place of your accommodation on your own. 
• Remember to pick up your folder respectively enrolment certificate from Oamk. See above.

Programme & selected times and venues

Material

3 – 7 January (full term, on-site only) and 21 February (short term, health and social care, on-site only). To be updated in December 2024.

The online check in meeting is mandatory for all exchange students starting the exchange at the beginning of the regular term. We will schedule the online meeting normally in the first week after the orientation days.

• Autumn 2024: Monday, 26 August at 4pm in Zoom: https://oulu.zoom.us/j/66674724337
• Spring 2025: to be announced

The meeting is mandatory, but if you have timetable conflicts, prioritise your studies etc. The meeting will not be recorded but slides will be shared afterwards.

You will have the opportunity to ask questions at the beginning of your exchange, whatever may be circling in your mind. We will go through the mobility documents, remind you to register your postal address, take care of registration and obtain the personal identity code, if applicable. We will also have reflection tasks to guide you in your exchange learning experience.

You are welcome to join our online check up meeting for questions about your exchange at Oamk and our interactive tasks to facilitate to reflect on your exchange experience. We will normally invite you for an online meeting mid-term, usually in the week before the autumn/winter vacation:

• Autumn 2024: Wednesday, 16 October at 17.00 Finnish local time, via Zoom. Participation in the meeting is mandatory. We have planned it around teaching schedules, but if there is a conflict, prioritise your studies or traineeship. Feel free to check the slides for a summary of the meeting.
  
• Spring 2025: to be announced in February 2025

The check out meeting is mandatory for all exchange students approximately two weeks before the end of the term or your stay. The meeting is usually arranged on-site, see links below.

• Autumn 2024: Thursday, 12 December at 4pm in Room 7A151
• Spring 2025: to be announced

Check from your mobility documentation what kind of documents you need for your home university at the end or after your exchange. Email possibly required documents from your home university to incoming.students@oamk.fi before the meeting.  You will get the following digital documents from our university on Oamk’s templates: 

• Letter of confirmation (by email after your exchange) 
• Transcript of records (you should obtain it by yourself after the assessment of all of your courses) 

If you are coming for a long- or short-term physical mobility for traineeships:

At the beginning of your exchange, we will go through administrative matters with our services and traineeship-related matters with your supervisor/mentor from Oamk. If possible, we will also involve a third party representative, in case your traineeship is at another place than at Oamk.  

We will send an Outlook calendar invitation after your admission. At the kickoff meeting, you will attend the first part and get the floor to ask questions about mobility administration and documentation. We can also clarify the roles and responsibilities of you as a trainee, our services and your supervisor/mentor from Oamk or relevant parties.

After the mobility part, you will meet your Oamk supervisor/mentor to go through practical matters of the traineeship such as the content and work tasks, supervision and guidance. You may also agree on the reporting and evaluation etc. and check the traineeship agreement. We will send a memo and checklist and to do list after the kickoff meeting’s first part.

If you are exceptionally undertaking studies at other times:

We will agree with you about a kickoff meeting if need be. If possible, take part also in regular follow-up meetings.

If you are coming for a long- or short-term physical mobility for traineeships:

At the end of your exchange, you will attend a wrap up meeting with your Oamk supervisor/mentor. If possible, we will also involve a third party representative, in case your traineeship is at another place than at Oamk. 

We will remind you and your Oamk supervisor/mentor etc. by email about the wrap up meeting approx. 2 weeks beforehand. We are also ready to help to fill in and share the traineeship agreement for the parts required after your mobility. At the meeting, you will discuss your work and reporting. You will evaluate the knowledge, competences and skills you acquired and document these in your after the mobility documents for your traineeship. 

Your Oamk supervisor/mentor or you will circulate the after the mobility documents to all parties, including your home university. Your Oamk supervisor/mentor will issue also the credits for your traineeship as completed (pass or grade). You may obtain Oamk’s digital transcript of records yourself.

If you are exceptionally undertaking studies at other times:

We will agree with you about a wrap up meeting if need be. If possible, take part also in regular follow-up meetings.